| Table 1. U.S. state-based COVID-19 reporting requirements
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| State
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Electronic, including email? (Y/N)
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Fax? (Y/N)
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Forms for reporting
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Contact
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Additional details
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| Alabama
|
Y
|
N
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Novel Coronavirus Report Card
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ALNEDSSsupport@adph.state.al.us
|
Use the Report Card "to submit laboratory-confirmed (or pre-approved epidemiologically-linked) cases or deaths of Novel Coronavirus (COVID-19) to the Alabama Department of Public Health." (Though long-term care facilities and correctional facilities should used different forms.) "Performing laboratories are required to report all negative and positive COVID-19 virus test results electronically (faxes do not count). If not already enrolled, laboratories will need to manually enter test results directly into the surveillance system." Email the contact to enroll staff access to the system.
|
| Alaska
|
Y
|
Y
|
Confidential Infectious Disease Report Form
|
COVID Reporting Hotline: 1-877-469-8067
Urgent situation: 907-269-8000 or 800-478-0084 (after-hours)
ELR: megan.tompkins@alaska.gov
|
"Providers must report laboratory-confirmed cases of COVID-19 to SOE via fax (907-563-7868) using the standard Infectious Disease report form or via electronic means. The reporting hotline has been discontinued." "All results (i.e., positive, negative, indeterminate, etc.) must be reported via either integration into existing electronic laboratory reporting (ELR) data feeds, submission of a standard format CSV via SFTP, or fax (907-563-7868). Please email Megan Tompkins ... to inform us about how your facility will report." (See Guidance for Coronavirus Disease 2019 (COVID-19) Testing in Alaska for more.)
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| Arizona
|
Y
|
N
|
Sample ADHS CSV File
Sample ADHS Excel File
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ELR: elr@azdhs.gov
|
"Facilities performing laboratory tests for COVID-19 are required to report both positive and negative results for COVID-19 directly to ADHS pursuant to Executive Order 2021-14. Laboratory is defined in A.R.S. § 36-451(4). Facilities shall report using an electronic format, described below." Consult the laboratory information page for details of all reporting options.
|
| Arkansas
|
Y
|
Y (?)
|
Communicable Disease Reporting Form
|
Phone: (501) 537-8969 or 1-800-554-5738 after-hours
|
Arkansas Department of Health doesn't appear to have published any information about specific COVID-19 reporting requirements. As of September 2021, the DoH still hasn't updated its list of mandatory reportable diseases. The state is presumably treating "suspected or confirmed" COVID-19 cases as an immediately reportable event that "are to be reported immediately to the ADH." The language used on its reportable disease instructions suggests that a follow-up fax of the case report isn't required; however, call and confirm with the DoH. The only mention of ELR is a plain page labelled "Public Health Reporting." It would appear users can submit reports via this tool, though registration may be required if new to the tool.
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| California
|
Y
|
N (?)
|
Confidential Morbidity Report
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Contact: Local health officers
CalREDIE: CalREDIEHelp@cdph.ca.gov or (866) 866-1428
|
The DPH added COVID-19 to its Reportable Diseases and Conditions lists for health care providers and laboratories early in the pandemic. This health care provider document indicates that a "case or suspected case" of COVID-19 should be reported immediately by phone. The document makes no mention of requiring a follow-up fax or digital report by health care providers. The laboratory document indicates "[l]aboratories must report any initial findings as well as any subsequent findings. ”Any laboratories approved to test for SARS-CoV-2 must report all positive and non-positive (negative, indeterminate, and specimen unsatisfactory) test results from both antigen/molecular and antibody/serology tests for SARS-CoV-2." Laboratory findings are "are reportable to the local health officer of the health jurisdiction where the patient resides by telephone within one (1) hour ... from the time that the laboratory notifies the health care provider or other person authorized to receive the report." Labs are asked to also subsequently report results electronically (ELR) to the California Reportable Disease Information Exchange (CalREDIE) "within one working day of identification."
|
| Colorado
|
Y
|
N
|
None
|
CEDRS: lavelle.fernandez@state.co.us
ELR: andrew.horvath@state.co.us
|
"All test results (e.g., positive, negative, and inconclusive) for rapid point-of-care COVID-19 tests must be reported to public health" officials by providers. Additionally, "[a]ll positive, negative, and inconclusive SARS-CoV-2 test results must be reported electronically by laboratories." The disease reporting form and fax methods should not be used. A list of required reporting components and descriptions of digital reporting options are available on the state's COVID-19 reporting page.
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| Connecticut
|
Y
|
Y
|
2019 Novel Coronavirus (COVID-19) Case Report Form
Reportable Laboratory Findings, Form OL-15C
|
Fax: (860) 629-6962
ELR: dph.elr@ct.gov
|
Presumably, laboratories are reporting COVID-19 as is required for any communicable disease. This has traditionally been done using Form OL-15C sent through mail or fax, as well as ELR, which appears to be the preferred method. As for other healthcare providers, per the DPH's COVID-19 response portal: "Providers can now submit a COVID-19 case report online. This is the preferred way to submit COVID-19 case reports."
|
| Delaware
|
Y
|
N
|
None
|
Call: 1-888-295-5156
Email: reportdisease@delaware.gov
|
"The Department of Health and Social Service’s March 10, 2020 order requiring all labs to immediately report all tests and all results to the Division of Public Health (DPH) remains in effect. All COVID results, positive AND negative are reportable." "All COVID-19 test results from any laboratory must be reported to DPH via the
Delaware Electronic Reporting Surveillance System (DERSS). Providers must confirm with their designated laboratories that they have the ability to transmit results to DERSS through approved methods." Review the provider lab reporting requirements for further details.
|
| District of Columbia
|
Y
|
N
|
Notifiable Disease and Condition Case Report Form
|
ELR: informatics.epi@dc.gov
Reporting questions: coronavirus@dc.gov
|
"... healthcare providers must report negative and positive test results for all COVID-19 diagnostic and serologic testing, including point-of-care testing. Reports should be submitted electronically using DC Reporting and Surveillance Center (DCRC), our online reporting system." "Laboratories are recommended to submit COVID-19 results via Electronic Lab Reporting. Please email informatics.epi@dc.gov to initiate the process. Hospitals, skilled nursing facilities, and assisted living facilities should report cases in patients/residents via daily line lists to DC Health."
|
| Florida
|
Y
|
N
|
None
|
ELR: ELRPortalSupport@flhealth.gov
|
"Mandatory reporting requirements are outlined by Florida Department of Health Executive Order 20-013, section 381.0031, Florida Statutes, and Florida Administrative Code Chapter 64D-3, and state all health care practitioners, laboratories and facilities, including long-term care facilities, must report both negative and positive COVID-19 test results, including point-of-care rapid test results, within 24 hours of the result being known." As of September 2021, the documentation found on floridahealth.gov appears outdated, however, as the links to the report portal that are indicated are broken. A site, flhealthsource.gov, was found, and it appears to be the current report portal for health care providers and facilities.
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| Georgia
|
Y
|
Y
|
Notifiable Disease Report Form
|
Fax: Based on District Health Office
Call: 1-866-782-4584
|
Georgia lists COVID-19 as an immediately reportable disease condition. "All Georgia physicians, laboratories, and other health care providers" are encouraged to call their District Health Office or the main number. The state is also accepting COVID-19 reports through its SendSS online application.
|
| Hawaii
|
Y
|
N (?)
|
Human Infection with 2019 Novel Coronavirus Short Form
|
Fax: (808) 586-4595
ELR: helpdesk@hawaiihie.org
|
Per the Director of Health: "Pursuant to section 325-2, Hawaii Revised Statutes, every physician or health care professional having a client affected by or suspected of being affected by COVID-19 (SARS-CoV-2) and every laboratory director having laboratory data regarding an individual affected by or suspected of being affected by COVID-19 (SARS-CoV-2) shall report the incidence or suspected incidence of COVID-19 (SARS-CoV-2) to the Department of Health in the manner specified by the Department of Health. At this time, all test results shall be reported via the electronic laboratory reporting system." That system is presumed to be this portal. Faxing may no longer be an option; confirm with the Department of Health.
|
| Idaho
|
N
|
Y
|
No standardized COVID-19 reporting form
|
Phone: (208) 334-5939
Fax: (208) 332-7307
ELR: PublicHealthMU@dhw.idaho.gov
|
The Idaho Department of Health and Welfare doesn't appear to have published any information about COVID-19 reporting requirements. As of September 2021, the state has not added COVID-19 to its mandatory reportable diseases list. They simply state that "Labs report their test results to the state, and the number of tests done and the number of people who test positive are posted on this website each day." Presumably this means that labs should be following the state's reportable diseases protocol for reporting "within one working day of identification or suspicion" using phone or fax. No standardized reporting form appears to exist. It's not clear if ELR is being used to report COVID-19 cases.
|
| Illinois
|
Y
|
Y
|
IDPH Coronavirus Novel 2019 Case Report Form
|
Fax: Based on Local Health Department
ELR: dph.elrresp@illinois.gov
|
"All providers and testing sites must report to Public Health all individuals tested for COVID-19, in accordance with the Illinois Control of Communicable Diseases Code (77 Ill. Adm. Code 690.200(a)(5)). Mandated reporters, such as health care providers, hospitals and laboratories, by law must report probable or confirmed cases of COVID-19 electronically through Illinois’ National Electronic Disease Surveillance System (I-NEDSS) within 24 hours. If they do not have access to I-NEDSS, they can report by mail, telephone or fax to the local health department ... or, if no local health department is available, to the Illinois Department of Public Health Division of Infectious Diseases at 217-785-7165, TTY (hearing impaired use only) 800-547-0466."
|
| Indiana
|
Y
|
Y
|
Confidential Report of Communicable Diseases
|
ELR: (317) 233-7684 or ijameson@isdh.in.gov
Fax: (317) 233-7747
|
"CDC requires every COVID-19 testing site to report every diagnostic and screening test performed to detect SARS-CoV-2 or to diagnose a possible case of COVID-19 (e.g., molecular, antigen, antibody) to the appropriate state or local public health department, based on the individual’s residence. All testing sites must report diagnostics and screening tests within 24 hours of test completion to the appropriate state or local public health department." Their guidance suggest three reporting methods: ELR, REDCap, and Fax. Examine the guidance for further information.
|
| Iowa
|
Y
|
N
|
None
|
ELR: Jill Newland
|
"All Iowa health care providers and public, private, and hospital laboratories are required to immediately report all positive and negative SARS-CoV-2 testing results to the department. Immediate reporting is defined as reporting within one day of the test being performed, a standard utilized by the department since its initial March 19, 2020, Mandatory Reporting Order. Reports must be made electronically through the Iowa Disease Surveillance System (IDSS) or other electronic means as directed by the department."
|
| Kansas
|
Y
|
N (?)
|
Kansas Reportable Disease Portal
|
Phone: (877) 427-7317
Fax: (877) 427-7318
ELR: kdhe.epitraxadmin@ks.gov
|
"Report antigen or PCR point of care results, positive and negative, directly to KDHE via the Kansas Reportable Disease Portal https://diseasereporting.kdhe.ks.gov/ within 24 hours ... For facilities that do not perform point of care antigen or PCR testing, for antigen or PCR testing done through a reference laboratory or in-hospital laboratory, your facility does not need to report result to KDHE. The laboratory conducting the SARS-CoV-2 test is required to report results to KDHE." Faxing forms appears to be discouraged: "Clinics/hospital systems: if possible, please modify electronic health record systems to cease sending notifiable disease forms to KDHE via email and fax. If your facility uses Epic for its electronic medical records, you may be able to submit reports to KDHE automatically."
|
| Kentucky
|
Y
|
N
|
None
|
Email: COVIDKYLAB@ky.gov
|
"If you are a healthcare organization resulting any type of COVID-19 test, you are required to report both positive and negative results to the Kentucky Department for Public Health (KDPH) ... If you are resulting labs at your facility, KDPH requires you to report results through Kentucky Health Information Exchange (KHIE), either electronically through an interface connection or by manually entering results. If you are not currently electronically connected to KHIE, you must manually report these results through KHIE's Direct Data Entry (Lab) feature located in the ePartnerViewer ... You are required to report all positive results within 24 hours of resulting ... You are required to report all negative results within 7 days of resulting."
|
| Louisiana
|
Y
|
N
|
None
|
Phone: (504) 568-8295
ELR: elr@la.gov
|
"All facilities performing testing for COVID-19/SARS-CoV-2 are required to report all COVID-19/SARS-CoV-2 results to LDH. This includes rapid testing, point-of-care testing, antibody testing, or any other testing performed for COVID-19. Electronic laboratory reporting (ELR) in HL7 or CSV format is the preferred mechanism for reporting results ... Note: COVID-19 test results sent via ELR should include all results of testing (i.e., positive, negative, indeterminate, etc.)." Also, if you do not have ELR set up or for some reason can't report electronically: "The ELR team will work with you to set up ELR or an alternative reporting method."
|
| Maine
|
Y
|
N (?)
|
None
|
Phone: 800-821-5821
Email: disease.reporting@maine.gov
|
A February 2021 update to the state's Control of Notifiable Conditions and Notifiable Conditions List mandates that health care providers and labs must report COVID-19 test results. It mandates that "[l]aboratory reporting must be done electronically through HL7 messaging as specified in this subsection. Electronic reporting required for laboratories is in addition to other reporting requirements specified in this rule." Consult the "New Rules for the Control of Notifiable Conditions" PDF on the disease reporting page for details. It appears COVID-19 should no longer be reported by fax.
|
| Maryland
|
Y
|
N (?)
|
Confidential Report: Laboratory Evidence of Certain Communicable Diseases
|
Contact: Local health department
|
The only reporting requirement to be found are in a PDF, item No. MDH 2020-10-01-01, which largely addresses point-of-care testing. Presumably this extends to other types of testing, but it's not clear what other types of testing. It mentions that "[p]ositive, negative, and inconclusive point of care test results shall be reported." The document goes on to explain that electronic reporting is preferred, especially for those labs that are already set up to so do so. Some other electronic format like a CSV file is next preferred, and then, "[i]f the results cannot be sent by HL-7 format or another approved electronic format, they must be immediately submitted to the appropriate local health officer in a manner designated by MDH."
|
| Massachusetts
|
N
|
Y
|
No standardized COVID-19 reporting form
|
Contact: Local health departments
MDPH phone: (617) 983-6800
MDPH fax: (617) 983-6813
|
The State of Massachusetts doesn't appear to have published any collection of information about specific COVID-19 reporting requirements. The state is presumably treating COVID-19 "suspected and confirmed cases" as an immediately reportable event that "should be reported to your local board of health" by phone, or if unavailable, to the Massachusetts Department of Public Health by phone or fax. The MDPH disease reporting web page makes no mention of ELR.
|
| Michigan
|
Y
|
Y
|
No standardized COVID-19 reporting form
|
MDSS: Support contacts
Contact: Local health department list in reporting guide
|
The Michigan Department of Health & Human Services has updated its Health Care Professional's Guide to Disease Reporting in Michigan to include detections of SARS-CoV-2. They note that "if the agent is identified by clinical or laboratory diagnosis," the detection (by both healthcare providers and laboratories) "must be reported to the Michigan Disease Surveillance System (MDSS) or local health department within 24 hours." As for how: "Mandatory reporting of communicable diseases can (and, whenever possible, should) be accomplished via the MDSS. The MDSS is a web-based communicable disease reporting system developed for the state of Michigan." If unable to electronically report, contact the local health department using the directory in the disease reporting guide.
|
| Minnesota
|
Y
|
Y
|
COVID-19 Case Report Form
|
Fax: (651) 201-5743
Phone: (651) 201-5414 or (877) 676-5414
ELR: health.ELRmeaningfuluse@state.mn.us
|
"The Minnesota Department of Health (MDH) is requiring all mandated reporters to report any cases and deaths due to SARS-CoV-2 to MDH within one working day." This includes health care facilities, medical laboratories, and in special cases veterinary laboratories. Case report forms can be faxed or case reports submitted by phone. On a separate page discussing laboratories, the DoH further discusses ELR. Read that for more details.
|
| Mississippi
|
Y (?)
|
N
|
Reportable Diseases and Conditions form
|
Phone: (601) 576-7725 or 1-800-556-0003; for weekends, holidays and after 5pm: (601) 576-7400; Email: clia-msdh@msdh.ms.gov
|
The Mississippi State Department of Health states: "All COVID-19 results must be reported to the Mississippi State Department of Health at this time." However, it gives no further guidance specifically for commercial laboratories or health care providers testing for SARS-CoV-2. Presumably the MSDH is considering COVID-19 a Class 1A disease, required to be "reported directly to the Department of Health by telephone within 24 hours of first knowledge or suspicion." The MSDH also has an online disease reporting tool (account required); however, it's not clear if it is equipped to received COVID-19 reports.
|
| Missouri
|
Y
|
Y
|
sFTP Excel template
Disease Case Report form
|
sFTP: (573) 526-5271
Fax: (573) 751-6417
ELR: ELR@health.mo.gov
|
The Missouri Department of Health and Senior Services has officially added COVID-19 to its list of immediately reportable conditions, including a waiver "to require that all positive and negative results for COVID-19 are sent directly to DHSS. Now, all laboratories must report directly to DHSS." They add that "[l]aboratories are encouraged to report via electronic means." Alternatively, labs may also submit a report to the Bureau of Reportable Disease Informatics (BRDI) via fax. "[M]edical providers (non-laboratories) also have an obligation to submit disease case reports (form CD-1) to DHSS. However, under the current suspension, providers do not have to report negative results if those results are being reported by an outside lab. Providers are expected to submit a case report on any non-negative results as the additional information on the case report is required for public health intervention."
|
| Montana
|
N
|
Y (?)
|
No standardized COVID-19 reporting form
|
Contact: Local health department
DPHHS phone: (406) 444-0273
|
The Montana Department of Public Health and Human Services doesn't appear to have published any information about specific COVID-19 reporting requirements. The state is presumably treating COVID-19 like its other reportable diseases: "whether suspected or confirmed" the case "must be reported immediately to your local health jurisdiction as required by the Administrative Rules of Montana." If the local public health jurisdiction is unavailable, a call can be placed to the MDPHHS. It is not clear if laboratories should report both positive and negative results, though news reports have shown that the DPHHS is reporting both positive and negatives. The disease reporting web page makes no mention of ELR.
|
| Nebraska
|
N
|
N
|
Health Care Provider Confidential Communication form
Laboratory Summary of Reportable Diseases, Poisonings and Organisms
|
Phone: Based on county
|
The Nebraska Department of Health and Human Services provides little in the way of specific guidance for reporting COVID-19. They simply state: "Any patient (+) for COVID-19 virus should be immediately reported to local/state public health office." They define "immediate notification" as "required to call by telephone to a live public health surveillance official within 24 hours of detection." This apparently includes providers currently on ELR. Labs and healthcare providers should verify if any additional reporting (fax, ELR) is required. As the pandemic has progressed, reporting transparency and requirements have also changed, becoming more controversial; contact your local health department for the latest requirements.
|
| Nevada
|
N
|
Y
|
Confidential Disease Reporting Form
|
Contact: Local health department list in reporting form
|
Nevada DHHS guidance states "all in-state and out-of-state laboratories who are processing and testing samples from Nevada residents are required under severe penalties to report all COVID-19 test results to the Division of Public and Behavioral Health within 24 hours from analysis." Its guidance appears to suggest a phone call for such notification. According to the state's disease reporting form, this phone call should be done in addition to faxing a report. "All cases, suspect cases, and carriers
must be reported within 24 hours." It's not clear if ELR is being accepted for COVID-19 reporting.
|
| New Hampshire
|
N
|
Y
|
COVID-19 Case Report Form
|
Phone: (603) 271-4496
Fax: (603) 271-0545
|
Health care providers and laboratories should immediately report suspect and confirmed cases of COVID-19 to the New Hampshire Department of Health and Human Services. It seems likely the DPHHS prefers both a phone call and a faxed report, though it's not explicitly stated. The case should likely be "reported within 24 hours of diagnosis or suspicion of diagnosis." The NHDHHS disease reporting web page makes no mention of ELR. An online test result reporting form is available, per the state's General Provider COVID-19 Resources page.
|
| New Jersey
|
Y
|
N (?)
|
No standardized COVID-19 reporting form
|
ELR: See quick-start guide
Local health departments
|
"[T]he New Jersey Domestic Security Preparedness Task Force hereby directs that commercial laboratories operating in New Jersey report all COVID-19 test results to the New Jersey Department of Health beginning March 23, 2020. The results of all COVID-19 tests performed before this date shall be included in the initial report. Subsequently, results shall be sent daily, and included results not previously reported. Information shall be transmitted no later than 8:00 p.m. each day through the Department of Health’s CDRSS platform. Specific data reported shall include positive, negative, and inconclusive test results. This directive shall supplement, not supplant, any other existing reporting requirements." From that statement, it's not clear if laboratories should also be immediately phoning their results to the health department in addition to ELR over CDRSS.
|
| New Mexico
|
N
|
Y (?)
|
Notifiable Condition Report Form
|
Phone: (505) 827-0006
Fax: (505) 827-0013
|
The New Mexico Department of Health doesn't appear to have published any information about specific COVID-19 reporting requirements. The DoH is presumably treating "confirmed or suspected" COVID-19 cases as an immediately reportable event that "require immediate reporting by telephone to Epidemiology and Response Division." It's not clear if a faxed report is also required. The DoH disease reporting web page makes no mention of ELR.
|
| New York
|
Y
|
N
|
Confidential Case Report - DOH-389
Universal Reporting Form - PD-16
|
Contact: Local health departments
ECLRS: eclrs@health.ny.gov
|
The New York Department of Health states: "Positive results must be immediately reported to the local Department of Health by the laboratory performing the test, per established guidance, and all test results should be reported by the laboratories into New York State Department of Health’s Electronic Clinical Laboratory Reporting System (ECLRS) four times a day." The established guidance appears to be found in the state's updated reporting instructions, which now includes COVID-19 as a disease that "should be reported immediately to local health departments by phone followed by submission of the confidential case report form (DOH-389). In NYC use case report form PD-16." This means "within 24 hours of diagnosis." The instructions indicate case reports should be mailed. Both health care facilities and laboratories should report.
|
| North Carolina
|
Y
|
Y
|
COVID-19 Confidential Communicable Disease Report
|
Contact: Local health departments
Fax: (919) 733-0490
|
Per NCDHHS's clinical diagnostic laboratory guidance: "each person in charge of a laboratory providing diagnostic service in this State and any other health care provider licensed in this State that provides diagnostic service [is required] to report the results of all COVID-19 testing to the Department of Health and Human Services." An electronic reporting process appears to have been added later in 2020.
|
| Ohio
|
Y
|
Y
|
Ohio Confidential Reportable Disease form
|
Contact: Local health districts
ELR: ELR@odh.ohio.gov
|
In March 2020, the Ohio Department of Health ordered "confirmed cases of COVID-19 be reported immediately as a Class A disease pursuant to Ohio Adm. Code 3701-3-02(A) to the local health district in which the person resides (or the local health district wherein the person is being medically evaluated if the person's residence is unknown or not in Ohio)." Physicians, medical care facilities, and laboratories are encouraged to report positive cases. Per the state's communicable disease requirements, Class A diseases should be reported immediately by phone, with a follow-up HEA 3334 Ohio Confidential Reportable Disease form. That requirements doc also states "follow-up reports can also be made electronically through direct entry into the Ohio Disease Reporting System (ODRS) or through Electronic Laboratory Reporting."
|
| Oklahoma
|
Y
|
Y
|
Reportable Disease Card for Healthcare Providers (Blue Card)
Reportable Disease Card for Laboratories (Yellow Card)
|
PHIDDO: adservice@health.ok.gov
Phone: (405) 271-4060
Fax: (405) 271-6680
ELR: AnthonyL@health.ok.gov
|
According the DoH's COVID-19 reporting page, COVID-19 cases should optimally be reported by some digital means (HL7, manually entered CSV, exported CSV from information system). The DoH is presumably treating "laboratory results indicating" (i.e., "upon suspicion, diagnosis, or positive test") COVID-19 as an immediately reportable event. This also holds true for healthcare providers. The Public Health Investigation and Disease Detection of Oklahoma (PHIDDO) system is apparently the preferred method.
|
| Oregon
|
Y
|
Y
|
COVID-19 Report Form
|
Contact: Local public health authority
Fax: (971) 673-1100
Oregon COVID-19 Reporting Portal or ELR: (971) 673-1111
|
"The Oregon Health Authority (OHA), Public Health Division, is temporarily adopting OAR 333-017-0800 and OAR 333-018-900, which add a definition of COVID-19 and adds COVID-19 to the list of diseases reportable to public health authorities within 24 hours. Positive test results for COVID-19 must be reported within 24 hours and negative COVID-19 results within one working day." "Both medical laboratories and health care providers are required to report COVID-19 test results to the state and local public health authorities." According to state law, reports should be initially submitted by phone call, with a follow-up report either through the Oregon COVID-19 Reporting Portal or a fax. ELR is also an option.
|
| Pennsylvania
|
Y
|
N
|
No standardized COVID-19 reporting form (use PA-NEDDS)
|
PA-NEDSS: 1-877-724-3258
|
From the Pennsylvania Department of Health: "All entities conducting testing to identify SARS-CoV-2, the virus that causes COVID-19, are required to report positive, inconclusive/indeterminate, and negative results to PA-NEDSS within 24 hours of test completion. PA-NEDSS is a secure, web-based system used in Pennsylvania for disease reporting and surveillance."
|
| Rhode Island
|
Y
|
Y
|
None
|
Phone: (401) 222-2577 or (401) 276-8046 after hours
Fax: (401) 222-2488
|
Per the Rhode Island Department of Health: "For reporting positive results from testing you have ordered and sent out through a laboratory system, report positive results only." You may report by secure email or fax. "For reporting point-of-care and rapid test results performed at your site, report all positive and negative results." Note the specific email addresses depending on the test type. ELR is not mentioned.
|
| South Carolina
|
Y
|
Y (?)
|
No standardized COVID-19 reporting form
|
Contact: Local public health office
ELR: MUHELPDESK@dhec.sc.gov or SCIONHELP@dhec.sc.gov
|
Per the South Carolina Department of Health and Environmental Control: "Please notify DHEC of positive results. COVID-19 cases and deaths are urgently reportable per the South Carolina List of Reportable Conditions. They must be reported by phone within 24 hours to the appropriate regional health department." Supplemental guidance: "Positive and negative test results for COVID-19 must be reported to DHEC urgently within 24 hours by all entities performing testing, including testing at point-of-care or at-home specimen collections processed by laboratories." That guidance adds: "Facilities that are not already submitting results via Electronic Lab Reporting (ELR) or DHEC's secure reporting portal (SCIONx) should contact MUHELPDESK@dhec.sc.gov to inquire about ELR submission, or SCIONHELP@dhec.sc.gov to inquire about other reporting options."
|
| South Dakota
|
Y
|
Y
|
South Dakota Confidential Disease Report (online/HTML)
|
Phone: (605) 773-3737 or 800-592-1861
Fax: (605) 773-5509
|
"SD-DOH would like to remind medical providers, hospitals, and laboratories that cases of COVID-19, caused by the SARS-CoV-2 virus, are considered immediately reportable in South Dakota (under Coronavirus Respiratory syndromes)." The SD-DOH and the state laws don't make clear what reporting method is best for Category I diseases, only that they should be reported immediately. Under "how to report," they list, in order, online reporting, phone, fax, and mail. The SD-DOH disease reporting web page makes no mention of ELR.
|
| Tennessee
|
Y
|
Y
|
PH-1600 Case Report Form
|
Fax: (615) 741-3857
Phone: (615) 741-7247
ELR: ceds.informatics@tn.gov
|
"Healthcare providers who receive positive COVID-19 test results on their patients or patients in their facility [should report]." "Laboratories performing COVID-19 testing should be reporting these results electronically via ELR or our emergency spreadsheet template. If you are a laboratory that needs to report via one of these methods, please email ceds.informatics@tn.gov." These entities "should report within 24 hours of receiving a COVID-19 diagnosis, positive lab report on a patient, and/or becoming aware of a suspected or confirmed COVID-19 associated death." Please submit a case report by filling out the PH-1600 form on all NAAT, PCR and antigen positive COVID-19 test results from facility or commercial labs (this includes any NAAT, PCR or antigen positive patients tested via Point of Care testing); you do not need to submit further information on a lab result from the TDH Public Health Laboratory." The Tennessee Department of Health lists two reporting options: faxing the PH-1600 form and positive lab report or sending it electronically (via Morbidity Report or ELR).
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| Texas
|
Y
|
Y
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Infectious Disease Report (Single case)
Infectious Disease Report (Multiple cases)
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Contact: Local health department
ELR: COVID‑19ELR@dshs.texas.gov
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"On July 29, 2021, Governor Greg Abbott ordered every public or private entity that is utilizing an FDA-approved test, including an emergency use authorization test, for human diagnostic purposes of COVID-19, shall continue to submit to DSHS, as well as to the local health department, daily reports of all test results." This includes positive, negative, and indeterminate results. "To comply with the Governor’s orders, DSHS is expediting an alternative method of accepting specific CSV formatted files for submitters who are unable to submit via HL7 format." ELR registration can be performed online.
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| Utah
|
Y
|
Y
|
Utah Public Health Confidential Morbidity Report
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Fax: (801) 538-9923
Email: reporting@utah.gov
Phone: 1-888-EPI-UTAH
ELR: edx@utah.gov
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The Utah Department of Health added COVID-19 to its reportable conditions in May 2020 for both manual and electronic reporters. "All test results are reportable. This includes positive/reactive, indeterminate, equivocal, and negative/non-reactive." "Electronic reporters must report laboratory results within 24 hours of finalization. Manual reporters must report immediately notifiable conditions within 24 hours of identification and standard notifiable conditions within three business days of identification." Details on ELR are limited, though an ELR guide for hospitals can be found here.
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| Vermont
|
Y (?)
|
Y
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No standardized COVID-19 reporting form
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Phone: (802) 863-7240
Fax: (802) 951-4061
ELR: (802) 651-1619 or AHS.VDHELRSupport@vermont.gov
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The Vermont Department of Health states: "All COVID-19 results (positive, negative, etc.) are required to be reported to the Vermont Department of Health within 24 hours of test report completion" Its April 2021 guidance adds: "The report shall be made by telephone, in writing, or electronically to the Department of Health, Epidemiology Program." Additional details can be found here.
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| Virginia
|
?
|
?
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Confidential Morbidity Report
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Contact: Local health department
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Other than to say "[c]linical diagnosis of COVID-19 is a reportable condition, regardless of whether testing is pursued or not," the Virginia Department of Health offers little in the way of COVID-19-specific reporting requirements. The DoH indicates that if a patient isn't qualified to be tested by the state lab, clinicians should use the online reporting portal. Additionally, the overall reporting requirements for the DoH are convoluted. The state simply indicates: "Those required to report should report all conditions when suspected or confirmed to their local health department."
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| Washington
|
N
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Y (?)
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COVID-19 Extended Form
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Contact: Local health jurisdiction
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The Washington State Department of Health doesn't appear to have published any information about specific COVID-19 reporting requirements. The DoH is presumably treating "preliminary or confirmed" COVID-19 cases as an immediately reportable event that "requires a phone call to reach a live person at the [local health jurisdiction], 24/7." It's not clear if a faxed report is also required. The DoH disease reporting web page makes no mention of ELR.
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| West Virginia
|
N (?)
|
Y
|
2019 Novel Coronavirus (COVID-19) Case Report Form
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Contact: Local health departments
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"Report suspect or confirmed cases WITHIN 24 HOURS to the local health department by phone and follow up with written report." It's not clear if ELR is an acceptable form of reporting COVID-19 cases.
|
| Wisconsin
|
Y
|
Y
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Acute and Communicable Disease Case Report F-44151
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Contact: Local health department
WEDSS: DHSWEDSS@wisconsin.gov
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"The state epidemiologist has declared COVID-19 a Category I reportable disease per a memo issued on Feb. 4, 2020. Report immediately by telephone to the patient's local public health department upon identification of a confirmed or suspected case. The local health department shall then notify the state epidemiologist immediately of any confirmed or suspected cases. Within 24 hours, submit a case report electronically through the Wisconsin Electronic Disease Surveillance System (WEDSS), by mail or fax using an Acute and Communicable Disease case report, F44151 or by other means."
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| Wyoming
|
N
|
Y
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Confidential Disease Report form
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Phone: 1-888-996-9104
Fax: (307) 777-5573
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"Providers and laboratories must report positive [SARS-CoV-2] laboratory tests from commercial reference laboratories to WDH by faxing copies of the laboratory report form to 307-777-5573." According to Wyoming's Reportable Diseases and Conditions List, this faxed report would be in addition to immediate notification by phone. Additionally, "[h]ospital and reference labs with ELR capacity must report positive and negative results," as well as viral detection and serology results. According to that document, COVID-19 isn't a disease preferred for ELR.
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